The Charges tab is where you create unlimited charges to be applied to the lease over the course of its life. Charges can be basic or advanced and each can begin and end on dates you specify.
Basic Charges
All charges, whether basic or advanced, start as lines in the Charges tab. Charges can be created on the fly by clicking the Add button or pre-defined charges can be dragged & dropped to add them to the lease. The Start, End and Post Every fields are used in automatically posting charges over the lifetime of the lease. See Lease Administrator for more information about automatic posting. Charges with a Cost Code will be posted to the Cost Ledgers. Each charge can be linked to one or more of the linked assets and can be made Inactive when needed.
Advanced Charges
To make a charge an advanced one, click the button in the Amount field to open the Lease Charges Details Dialog. Use the dialog to activate a charge’s Escalations, Recoveries or Overages component by clicking the light bulb icons. Note that only one component can be active at any one time for each charge.
Escalations
Escalations are adjustments to charges – up or down – over the lifetime of a Lease. Escalations can occur once or reoccur periodically. They can escalate by fixed percentages and amounts or be tied to Consumer Price Indexes.
Recoveries
Recoveries charge back expenses to clients. Recoveries can be based on one of several calculation methods, including:
A fixed percentage
The number of current leases at the moment recovery occurs
Number of units at the location
The Common Area percentage defined in the header of the Lease
The Rentable Area percentage defined in the header of the Lease
The Usable Area percentage defined in the header of the Lease
Recoveries can be linked to one or many Cost Codes. As costs accrue to linked Cost Codes they become eligible to be charged back to tenants via the Recoveries process.
Overages
Overages are charges calculated as a percentage of a tenant’s gross or net income. PMWeb can calculate Overage charges for you using custom matrices that feature up to 15 currency breakpoints and associated percentages.
Settings
Note that two settings in Portfolio/Setup/Settings/General Settings Locations Tab directly bear on the entries in this table:
Disallow charge overlaps - If this setting is checked PMWeb will not allow you to save recurring charges with a space between the End of one charge and the Start of the next.
Disallow charge gaps - if this setting is checked PMWeb will not allow you to save recurring charges where the End of one charge overlaps with the Start of the next.
Analyze Lease Button - Click this button to open the Lease Analyzer dialog. The Analyzer extends all of the charges as shown in the Charges spreadsheet over the lifetime of the lease and breaks them down by year, average value per month and annual value per area. All fields are read only. Note that the Analyzer is only an approximation. It does not include Escalations, Recoveries or Overages in its calculations.
Hide Recurrences Checkbox - If this box is checked only the parent charge for recurring charges is shown in the table. Recurring charges can be distinguished as having an entry in the Base charge System ID field.
Amount Field - A number can be entered here (for a basic charge) or you can use the Lease Charges Details Dialog to define and advanced charge by clicking the button in the field.
Annualized Amount Field - Read only. The Amount converted to a yearly figure. If the charge is monthly, for example, this is calculated as Amount times 12.
Annual $/sqft Field - Read only. Calculated as Annualized divided by Rentable in the header.
Cost Code Field - The cost codes that appear here belong to the selected operating project for the location.
Last Posted Field - Read only. The date the charge was last posted using the Lease Administrator.
Next Posting Field - This field is automatically updated each time the charge is posted using the Lease Administrator but it can also be manually updated here.
Next Scheduled Amount Field - Read only. For future use.
Assets Field - With the line in edit mode click the button to open the Link Assets dialog. Place a checkmark in one or more assets to note that the charge line is related to them.
Charge ID Field - Read only. If a predefined lease charge was selected for the line, this field displays the ID of the predefined charge.
Inactive Field - Check this box to mark the charge as inactive. Inactive charges are not considered for posting or updating using the Lease Administrator. This field can be automatically updated by the Lease Administrator as well.
System ID Field - Read only. A sequential ID assigned by PMWeb.
Base Charge System ID Field - Read only. If this is part of a series of recurring charges this field shows the System ID of the base charge. This includes the base charge line itself.
Note that two settings in Portfolio/Setup/Settings/General Settings Locations Tab directly bear on the entries in this table:
Disallow charge overlaps - If this setting is checked PMWeb will not allow you to save recurring charges with a space between the End of one charge and the Start of the next.
Disallow charge gaps - if this setting is checked PMWeb will not allow you to save recurring charges where the End of one charge overlaps with the Start of the next.
