Leases

Use this record type to define, edit, and monitor leases - revenue or expense.

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Location Field - Required. Location (Asset) Field
Parent Lease Field - Select a lease from the dropdown list or click the icon to open a lease selector dialog. This lease will then appear in the Sub-Leases section of the selected record.
Lease ID Field - Required. An alphanumeric ID for the record.
Description Field
Lease Type Field - Type Field
Post As Field - System list. Choices are:

Cost - Lease charges are posted to the "Tenant Costs" worksheet column in Cost Ledgers and payments are posted as "Payments A/P (Tenant)"

Revenue - Lease charges are posted to the "Tenant Revenue" worksheet column and payments are posted as "Payments A/R (Tenant)"

Linked Usable - Calculated as the sum of Usable from all assets linked to the lease

Linked Rentable - Calculated as the sum of Rentable from all assets linked to the lease

Landlord, Tenant, and Agent Fields - Company Field
Status / Revision Fields
Linked Assets Field
Sub-leases Field - Read only. This field displays the count of all leases in which this record is selected in the Parent Lease field. Click the helper button to open a dialog with details.
Address Section
Geolocation Field - Tags Section
Snapshot Section:

Rent/Month Field - A currency field for noting the expected rent

Rent/Year Field - Read only. Rent/Month times 12.

Location UOM - Read only. Note that the area unit of measure is determined by the selection in the Area UOM field in the Location.

Rentable - Enter an number here in the displayed UOM or click the helper button to open the Visual Calculator Dialog

Usable - Enter an number here in the displayed UOM or click the helper button to open the Visual Calculator Dialog

Common Area % - Enter a percentage here.

Rent/Area/Month - Read only. Rent/Month divided by Rentable.

Rent/Area/Year - Read only. Rent/Area/Month times 12.

Lease Start - Date Field

Lease Finish - Date Field