Apply Payments Dialog

Use this dialog to view payments that are available to be applied and then apply all or some of those payments to the current record. To be available to be applied to a record a payment must:

Be of the correct classification - A/R or A/P
Have a status of "Approved"
Have a balance due greater than "0"
Not be marked as applied in full

Payments can be applied in the dialog using one of three methods:

Clicking the Auto Apply Button
Entering a percentage in the % field on one or more lines
Entering a currency value in the Applied Amount field on one or more lines

The applied amount of a payment line cannot be greater than its unapplied balance and the sum of applied amount in the table cannot be greater than the open balance of the record.

This topic shows available when the Apply Payments dialog is opened from an invoice. Fields available may be slightly different when the dialog is opened from other record types but the basic functionality si always the same.

See the Payments topic for more information about payment concepts in general.

DIALOG TOOLBAR

Dialog Toolbar

RECORD RECAP FIELDS

All controls in this section are read only. This section displays data about the record from which the Apply Payments dialog was opened. The currency fields display the current payment due amount as well as any previous payments applied and the open balance.

DETAILS TABLE TOOLBAR

Details Table Toolbar

DETAILS TABLE

This table displays all of the payments that are available to be applied to the record. Most of the fields in the table are read only. Editable fields are:

% Field - This field is the percentage of the open balance of the payment that you wish to apply to the record.
Applied Amount Field - This field is the currency amount of the payment that you wish to apply to the record. This cannot be greater than the open balance of the payment.
Applied in Full - If you check this box, after you save and exit from the dialog the payment is marked as applied in full.